diff --git a/cloud-instance-creation-process.md b/cloud-instance-creation-process.md
index e055d15..f6cdc72 100644
--- a/cloud-instance-creation-process.md
+++ b/cloud-instance-creation-process.md
@@ -2,7 +2,7 @@
 
 The current processs for creating cloud instances is incorrect.
 
-At the moment the process is the following:
+At the moment the cloud instance process is the following:
 
 - Customer goes to `https://vantage.hostxtra.co.uk/start` then fills in the form.
 - Customer is then sent and email to verify
@@ -13,9 +13,18 @@ As the `/start` process is auto creating a new instance this should default to t
 
 The issue is that this doesn't create an `account` and `admin_instance` on the admin side.
 
-The process should be the following:
+The Cloud instance creation / account creation needs to be restructured.
 
-- Customer goes to `https://vantage.hostxtra.co.uk/start` then fills in the form (including account name).
-- Customer is then sent and email to verify
-- Customer clicks the link and the instance is created in the DB.
-- `account` and `admin_instance` is created
+for context when I say `hq` I mean `admin`
+
+- customer goes to `https://vantage.hostxtra.co.uk/start` and fills in the form.
+    - This is where the HQ account is created.
+- The customer is then sent and email to verify their email address.
+- The customer can then access the HQ customer portal.
+- The customer can then create a free new instance in the HQ portal.
+- The cloud instance is created in the DB.
+- The HQ `account` and `admin_instance` is created and populated in the DB.
+- A `Free` License is created and attached to the instance.
+- The customer is then sent an email letting them know the instance has been created and when the license expires.
+- The customer will need to renew the license after expiry, if they are on a Free license.
+    - This is so that unused instances can be cleaned up if no renew after a length of time has passed.
diff --git a/go.work.sum b/go.work.sum
index 8b84874..6011376 100644
--- a/go.work.sum
+++ b/go.work.sum
@@ -5,7 +5,6 @@ github.com/alecthomas/units v0.0.0-20211218093645-b94a6e3cc137/go.mod h1:OMCwj8V
 github.com/bytedance/sonic/loader v0.3.0/go.mod h1:N8A3vUdtUebEY2/VQC0MyhYeKUFosQU6FxH2JmUe6VI=
 github.com/census-instrumentation/opencensus-proto v0.4.1/go.mod h1:4T9NM4+4Vw91VeyqjLS6ao50K5bOcLKN6Q42XnYaRYw=
 github.com/cncf/xds/go v0.0.0-20240318125728-8a4994d93e50/go.mod h1:5e1+Vvlzido69INQaVO6d87Qn543Xr6nooe9Kz7oBFM=
-github.com/creack/pty v1.1.9/go.mod h1:oKZEueFk5CKHvIhNR5MUki03XCEU+Q6VDXinZuGJ33E=
 github.com/envoyproxy/go-control-plane v0.12.0/go.mod h1:ZBTaoJ23lqITozF0M6G4/IragXCQKCnYbmlmtHvwRG0=
 github.com/envoyproxy/protoc-gen-validate v1.0.4/go.mod h1:qys6tmnRsYrQqIhm2bvKZH4Blx/1gTIZ2UKVY1M+Yew=
 github.com/golang/glog v1.2.0/go.mod h1:6AhwSGph0fcJtXVM/PEHPqZlFeoLxhs7/t5UDAwmO+w=
@@ -13,7 +12,6 @@ github.com/golang/protobuf v1.5.0/go.mod h1:FsONVRAS9T7sI+LIUmWTfcYkHO4aIWwzhcaS
 github.com/golang/protobuf v1.5.4/go.mod h1:lnTiLA8Wa4RWRcIUkrtSVa5nRhsEGBg48fD6rSs7xps=
 github.com/google/go-cmp v0.5.5/go.mod h1:v8dTdLbMG2kIc/vJvl+f65V22dbkXbowE6jgT/gNBxE=
 github.com/klauspost/cpuid/v2 v2.2.9/go.mod h1:rqkxqrZ1EhYM9G+hXH7YdowN5R5RGN6NK4QwQ3WMXF8=
-github.com/kr/text v0.2.0/go.mod h1:eLer722TekiGuMkidMxC/pM04lWEeraHUUmBw8l2grE=
 go.mongodb.org/mongo-driver/v2 v2.5.0/go.mod h1:yOI9kBsufol30iFsl1slpdq1I0eHPzybRWdyYUs8K/0=
 golang.org/x/crypto v0.33.0/go.mod h1:bVdXmD7IV/4GdElGPozy6U7lWdRXA4qyRVGJV57uQ5M=
 golang.org/x/crypto v0.46.0/go.mod h1:Evb/oLKmMraqjZ2iQTwDwvCtJkczlDuTmdJXoZVzqU0=
@@ -27,6 +25,7 @@ golang.org/x/sys v0.30.0/go.mod h1:/VUhepiaJMQUp4+oa/7Zr1D23ma6VTLIYjOOTFZPUcA=
 golang.org/x/sys v0.39.0/go.mod h1:OgkHotnGiDImocRcuBABYBEXf8A9a87e/uXjp9XT3ks=
 golang.org/x/sys v0.41.0/go.mod h1:OgkHotnGiDImocRcuBABYBEXf8A9a87e/uXjp9XT3ks=
 golang.org/x/sys v0.46.0/go.mod h1:4GL1E5IUh+htKOUEOaiffhrAeqysfVGipDYzABqnCmw=
+golang.org/x/telemetry v0.0.0-20260625142307-59b4966ccb57/go.mod h1:3AWMyWHS+caVoiEXpiq6+tzKA40J4vQT3MYr80ZtQpc=
 golang.org/x/term v0.44.0/go.mod h1:7ze4MdzUzLXpSAoFP1H0bOI9aXDqveSvatT5vKcFh2Y=
 golang.org/x/term v0.45.0/go.mod h1:9aqxs0blBcrm/n0L9QW0aRVD+ktan8ssZromtqJC43w=
 golang.org/x/text v0.22.0/go.mod h1:YRoo4H8PVmsu+E3Ou7cqLVH8oXWIHVoX0jqUWALQhfY=